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BRISTOW MANOR ESTATES

PROPOSED RULES & REGULATIONS CHANGES

Homeowners,

Please review the following proposed changes to the Architectural Review Board (ARB) Rules & Regulations (R&R). The Board reviewed all proposed changes. Those that were already covered by local laws were removed, others were edited for clarity. Please note - many suggestions were removed because the current R&R allows them already – as noted in the application notes that say “case-by-case basis”. The Board wishes to make clear that the ARB is reasonable in those situations. Please make your case!

You will notice that a few of the proposed changes are starred (******). Those changes are contingent on the Golf Course’s agreement.  According to our HOA documents:

“The Golf Course Owner is also entitled to review and approve or disapprove any exterior modifications to a Lot visible from the adjacent golf course.” (Bristow Manor Estates Information Brochure, Section IV)

Please complete the survey by October 15, 2023. 

If homeowners choose not to respond to this survey as to the R&R changes, that will be recorded as a “NO” vote on all items. Any changes require 12 “YES” votes in order to be considered approved. According to our HOA Documents:

“Without the approval of at least Fifty-one Percent of the Mortgagees and Owners of a majority of the Lots other than the Declarant, the Association shall not, by act or omission:…change, waive or abandon any scheme or regulation or enforcement thereof, pertaining to architectural design or exterior appearance or Upkeep of the Lots or Common Area…”  (Declaration for Bristow Manor Estates, Article 14, Section 14.4(a))

Current R&R will be listed, with proposed changes in red. Strikethrough text means that text would be removed. If it is red and not struck through, it would be an addition to the R&R.

The Board has approved the following process for R&R violations (taken from Declaration for Bristow Manor Estates, Article 12, Section 12.1(h) and (i)(1) and (2)):

  1. Homeowners will receive an email informing them of the violation, asking the homeowner to remedy the situation within 14 days.
  2. If the violation is not remedied, a certified letter will be sent, giving 14 more days to remedy the violation.
  3. Fines will be levied on the property - $10/day until the violation is remedied.
  4. Fines will be paid within 30 days.
  5. Fines that are not paid will incur a lien on the homeowner’s property.

ONLY ONE SURVEY RESPONSE PER PROPERTY WILL BE ACCEPTED.

Please enter your address, so we can keep track of all who have responded.
Proposed changes include allowing above-ground pools, solar panels, painted brick, allowing black trim, and fence height changes, among others.
 
If you wish to approve or disapprove of ALL changes, please mark below. Please read through all the proposed changes before you decide.
Yes, I approve of ALL changes to the BME ARB R&R
No, I do not approve of ANY changes to the BME ARB R&R
I would prefer to vote for/against EACH proposed change individually
8. DOORS - STORM/SCREEN
General Guidelines
The following guidelines pertain to storm/screen doors installed on the front or side planes of the house.
  • The color of the doorframe must match the approved color of the entry door or the trim around the entry door.
  • Beveled glass is permitted.
  • Security, wrought iron, cross buck, self-storing, and storm doors with excessive kick plates, frames and ornamentation not permitted.
  • On the rear of the residence self-storing doors are permitted.
 
Application Procedure: Application is not required for Storm/Screen Door as long as applicant complies with all of the guidelines above.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
9. EXTERIOR LIGHTING 
General Guidelines:
The following guidelines pertain to the installation or replacement of porch lights, lampposts, outdoor accent lighting, security lighting, and other types of exterior lighting.
  • The number, location, design and scale of all exterior light fixtures must be harmonious with the applicant’s house and adjacent houses and consistent with the overall character of the community.
  • All exterior lighting, particularly spotlighting, must be located and angled so as not to be directed outside the boundaries of the applicant’s lot.
  • Ground level accent lighting fixtures must be unobtrusive in nature and consistent with the color scheme of the house.
  • New lampposts must be no more than six feet in height and be consistent with the color scheme of the house.
  • Seasonal lighting displays may be set up 30 days prior, but shall be removed within 30 days after the holiday, weather permitting.
 
Application Procedure:
Applications are not needed if the lighting change is within the above guidelines. All other variations need ARB approval and can be submitted to the ARB in the following form:
In addition to the basic application requirements, applications for the installation or replacement of porch lights, lampposts, outdoor accent lighting, security lighting, and other types of exterior lighting, must include:
  • Property plat/site plan showing the location of the proposed light fixtures.
  • Detailed specifications and drawings of the proposed light fixture(s) including material, finish type and color, size/dimensions.
  • Photograph, brochure/catalog photo, rendering or drawings of the exterior lighting are encouraged.
  • Applications are not required for seasonal lighting displays.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
10. EXTERIOR COLOR CHANGES 
General Guidelines:
The following guidelines pertain to the exterior color scheme of the existing house alterations, reconstruction and new construction.
  • Collectively, the color scheme refers to the color of a residence’s siding, trim, entrance and garage doors, shutters and roof. No two adjacent, diagonal, or opposite houses may have the same or similar color schemes. The determination of the similarity of color schemes will be at the discretion of the ARB and will be evaluated on a case-by-case basis. As a general rule, if any of the following two are the same (siding, trim, door, shutters, roofs and brick facades) on adjacent residences then the exterior schemes may be considered similar.
  • Color selections and color schemes must be harmonious with the colors and color schemes used on existing residences within the community. In general, permitted color selections are those that are consistent and compatible with muted, earth tones, and are in the following ranges: colonial blue, brick red, beige, buff, cream, tan, gray/green, or gray.
  • Brick may be painted white, grey, or tan. Paint must be maintained to prevent peeling, chipping, or staining.
 
Additional guidelines are:
  • Gutters and downspouts must be white, off-white, black, or match the siding or trim color.
  • Door and shutter colors may be any of the colors above.
  • The exposed portion of concrete foundations must be painted or stained.
 
Application Procedure:
In addition to the basic application requirements, for exterior color changes must include:
  • Color samples of the new colors to be used.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
12. GREENHOUSES 
General Guidelines:
  • The following guidelines pertain to the alteration, reconstruction, and new construction of greenhouses, as well to the purchase of pre-fabricated greenhouses.
  • Greenhouses used for raising plants will be attached to the house and will be treated as an addition to a dwelling unit and subject to the same level of review.
  • Greenhouses must be consistent with the character of the community in both design and scale.
  • Greenhouses must be behind the rear plane and attached to the house. Detached greenhouses are prohibited.
  • The size and design of greenhouses must be architecturally compatible with the house and surrounding houses. Maximum total size for all outdoor structures shall be no more than 144 square feet (this is a clarification added from the shed section).
  • Greenhouses shall present a neat appearance inside and outside of the greenhouse.
  • The use of greenhouses for any commercial purpose is prohibited. Due to the variety of greenhouses available, approval of greenhouses will be at the discretion of the ARB and will be evaluated on a case-by-case basis.
 
Application Procedure:
In addition to the basic application requirements, the application for greenhouses must include:
  • Property Plat/site plan showing the size and location of the proposed greenhouse. Distances from adjacent property lines must also be indicated.
  • Description of materials and colors to be used on the proposed greenhouse.
  • Detailed architectural drawings of the proposed structure including dimensions and all elevations.
  • Photograph, brochure/catalog photo, rendering or drawings of the greenhouse are encouraged.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
15. ROOFS 
General Guidelines:
The following guidelines pertain to replacement of existing roofs or installation of roofs on alterations, reconstruction and new construction. Permitted roofing materials and styles include:
  • Standard asphalt/fiberglass shingles including standard three (3) tab and laminated (“architectural”) shingles. Shingle colors must be in the following general ranges for consideration: brown, dark brown, dark gray, or black, or match existing
  • Cedar shakes, wood shingles.
  • Other roofing materials and styles on the main portion of the residence will be considered on a case-by-case basis based on their consistency and compatibility with the general architectural design and character of existing residences within the community.
  • Other roofing materials including standing seam (tin/aluminum/steel) and copper will be considered on a case-by-case basis for roofing bay windows and porticos based on their consistency and compatibility with the general architectural design and character of the residence and other residences within the community.
  • Roofing materials used on porches and screened porches should match the roofing materials used on the main part of the residence.
  • The architectural character and style of the proposed roofing material must be consistent and compatible with roofing products used on other residences within the community. In addition, the architectural character and style of the proposed roofing material must be harmonious with any existing roofing materials on other areas of the residence.
  • Roofs must be architecturally compatible with the roof on the applicant’s house and have a minimum pitch of 7/12. Exceptions may be granted on a case-by-case basis to maintain the architectural design and character of the existing structure.
 
Application Procedure:
In addition to the basic application requirements, applications for the replacement of existing roofs or the installation of roofs on alterations, reconstruction and new construction must include:
  • A sample of the same color, type, and material of that being proposed for the residence.
  • Detailed drawings of the residence indicating the location of the proposed roofing and (if applicable) the location and type of any existing roofing that will remain on the residence.
  • Emergency repairs will be handled on a case-by-case basis depending on the severity of the emergency.
  • Replacing existing roofs with same color and materials do not require ARB approval.
  • Emergency repairs of existing roofs with same color and materials do not require ARB approval.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
16. SCREENED PORCHES
General Guidelines:
The following guidelines pertain to the alteration, reconstruction or construction of screened porches.
  • Applicants are responsible for compliance with county setback and safety (i.e., handrails, steps, etc.) requirements and for obtaining all approvals and county permits for all alterations, reconstruction and new construction of screened porches.
  • In general, manufactured/pre-fabricated structures are not permitted. Manufactured/prefabricated structures otherwise meeting the guidelines will be reviewed on a case-by-case basis.
  • Roof materials used in construction are to match the existing structures. For guidelines pertaining specifically to roofing materials please refer to the section on Roofs.
  • Roofs must be architecturally compatible with the roof on the applicant’s house and have a minimum pitch of 7/12. Exceptions may be granted on a case-by-case basis to maintain the architectural design and character of the existing structure.
  • Applicants are responsible for ensuring screened porches do not have an adverse impact on grade or other conditions, which may affect drainage.
  • Screened porches are not permitted on the front or sides of the residence and must be located behind the rear edge of the house, unless otherwise approved by the ARB.
  • Screened porches may be made from wood lumber with recycled plastic decking.
Exceptions may be granted on a case-by-case basis based on the architectural design and character of the existing structure. Screened porches made from wood may be left to age naturally. Screened porches that are stained using an opaque stain or painted must match the color of the siding or trim on the rear of the house. If other colors are used, they must be approved by the ARB. If a transparent type of stain is used, then it must be a natural wood color.
  • Decks with support posts more than 3 feet in height must have landscaping around the supports to soften the visual impact. For guidelines specifically pertaining to landscape screening, please refer to the section on Landscape Screening.
  • If the under deck area will be used for storage, indicate whether lattice or solid walls will be used. Solid walls will be treated as shed walls and must therefore follow storage shed guidelines. If at any time the under deck area accumulates tools, materials, or other personal effects, it will be deemed a storage area and screening will be required.
 
Application Procedure:
In addition to the basic application requirements, the application for screened porches must include:
  • Detailed drawings and architectural plans for the proposed screened porch, including exterior elevations and dimensions. It is recommended application include the same drawings and architectural plans submitted for county approvals and permits.
  • Property plat/site plan showing location of proposed screened porch to the existing house, structures, adjacent houses and property lines.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
18. SIDING 
General Guidelines
The following guidelines pertain to replacement of existing siding or the installation of siding on alterations, reconstruction and new construction. Permitted external siding materials and styles include:
  • Wooden, vinyl, aluminum, and cementations siding clapboard, Dutch lap, or beaded style siding.
  • Brick, natural or painted as specified in Exterior Color Changes.
  • Stone.
  • Stucco and stucco-like materials.
  • Other siding materials and styles will be considered on a case-by-case basis based on the architecture design, character, and scale of the proposed all exterior siding and will be harmonious and consistent with the design and character of the existing house, adjacent houses and structures.
  • The architectural character and style of the proposed siding material must be harmonious with any existing siding materials on other areas of the residence.
  • For guidelines pertaining to changes to the overall color scheme of the residence, please refer to the section on Exterior Color Changes.
Application Procedures:
In addition to the basic application requirements, applications for the replacement of existing siding or the installation of siding on additions/new construction must include:
  • A sample of the same color, type, and material of that being proposed for the residence.
  • Detailed drawings of the residence indicating the location of the proposed siding and (if applicable) the location and type of any existing siding that will remain on the residence.
  • Photograph, brochure/catalog photo, rendering or drawings of the siding are encouraged.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
21. WINDOWS 
General Guidelines:
The following guidelines pertain to replacement of existing windows and installation of new windows.
  • New windows will match the type currently used in the applicant’s house.
  • Window frames and mullions (if applicable) must be white, black, or match the existing trim color of the house.
  • The architectural design, character, and scale of the proposed windows will be harmonious and consistent with the design and character of the existing house, adjacent houses and structures.
  • Windows with stained glass accent features are permitted.
 
Application Procedure:
Application is not required for Windows as long as applicant complies with all of the guidelines above.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
24. FENCES 
General Guidelines:
The following guidelines pertain to the alteration, reconstruction, and new construction of fences used to visually define property lines and to provide privacy and security by enclosing rear yards.
  • Only standard styles of fences are permitted and will be considered and approved on a case by case basis; however chain link fences are prohibited.
  • Fences must be 42 to 48 60 inches in height when measured from the ground to the top of the uppermost rail and 48 to 54 66 inches in height when measured from the ground to the top of the vertical posts.
  • The installation of wire mesh on the interior of the fence is permitted.
  • Fences must not be located forward of the rear plane of the residence. Exceptions to this guideline will be considered for adverse topographical conditions and existing side entrance doors. Approval of such exceptions will be at discretion of the ARB and will be considered on a case-by-case basis based on the proposed fence location’s impact on the compliance of potential fences constructed on adjacent properties. Fences are suggested to be brought forward of the rear plane of the residence to align with any existing or potential fences on adjacent properties to avoid the appearance of staggered or off-set appearance.
  • Parallel fences and/or the creation of parallel fence lines are prohibited.
  • For guidelines pertaining to fences used to enclose swimming pools, please refer to the guidelines for swimming pools.
 
Application Procedure:
In addition to the basic application requirements, applications for the installation or alteration of fences must include:
  • Property plat/site plan showing the location of proposed fence and any gates or entrances.
  • Property plats/site plans of all adjacent properties showing the locations of any existing fences are also required.
  • Detailed specifications of the proposed fence and gates including type of materials to be used and sizes/dimensions.
  • Where exceptions are being requested, applications must include a detailed description of the requested exception(s), the reason(s) for requesting the exception(s), and any additional supporting materials (i.e., drawings, photographs, etc.) that will assist the ARB in their thorough evaluation of the application. In some cases, the ARB may need to visit the applicant’s property to fully evaluate the application.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
25.1. Landscape Beds and Plantings 
General Guidelines:
The following guidelines pertain to the installation of new landscape beds and the alteration of existing landscape beds.
  • All landscape beds, and the plantings within, must be harmonious with the applicant’s house and adjacent houses and consistent with the overall character of the community.
  • In total, non-turf landscaping elements, including landscape beds, must not occupy more than 60 percent of the front and side yards of the residence.
  • The location and design of landscape beds, and the plantings within, shall demonstrate sensitivity to the interests of adjacent property owners including the preservation of light and open views.
  • Landscape beds shall be located a minimum of 30 inches (the approximate width of a standard lawnmower) from property lines. However, landscape beds that cross property lines are permitted when agreed upon by both homeowners.
  • Plantings within landscape beds, at maturity, should not encroach upon adjacent properties.
  • Plantings within landscape beds intended to form a hedge or natural screen and located forward of the rear plane of the house shall be maintained at a height of 36”or less at all times.
  • Plantings must not restrict vehicular sight lines along roadways, pipe-stems, or driveways.
  • Landscape beds must be neatly maintained including the removal of weeds, dead growth, and unused stakes.
 
Application Procedures:
An application is not required for Landscaping beds and plantings that comply with the above guidelines. If the Landscaping beds and plantings do not comply, follow the guidelines set forth as follows: In addition to the basic application requirements, applications for the installation of new landscape beds or and/or the alteration of existing landscape beds must include:
  • Property plat/site plan showing the location of proposed landscape bed(s).
  • Detailed specifications of the proposed landscape bed(s) including the landscape bed’(s) size/dimensions, the type of planting, location, and size at maturity of all plantings.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
25.2. Planting/Relocation of Trees 
General Guidelines:
The following guidelines pertain to the installation and/or relocation of trees upon homeowner’s property.
  • The number, location, and species of trees must be harmonious with the applicant’s house and adjacent houses and consistent with the overall character of the community.
  • The choice of tree species and location shall demonstrate sensitivity to the interests of adjacent property owners including the preservation of light and open views.
  • Trees at maturity should not encroach on adjacent properties.
  • Trees must not restrict vehicular sight lines.
 
Application Procedures:
If the guidelines above are followed, no application is necessary. In addition to the basic application requirements, applications for the installation of new tress and or the relocation of existing trees must include:
  • Property plat/site plan showing the proposed location of new trees and their relationship to property lines and adjacent residences.
  • If relocating existing trees, property plat/site plan showing both the current and proposed location of the trees to be relocated and their relationship to property lines and adjacent residences.
  • Description of proposed tree(s) including size at planting and size at maturity.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
25.3. Removal of Trees 
General Guidelines:
The following guidelines pertain to the removal of trees from homeowner’s property. The removal of viable trees, regardless of size/species, is generally discouraged.
  • Approval for the removal of any trees over the height of 10 feet will be at the discretion of the Architectural Review Board and will be evaluated on a case-by-case basis.
  • Dead trees may be removed at any time without an application.
  • No trees, shrubs, or other vegetation on common areas are to be cut, pruned, or removed by homeowners.
 
Application Procedure:
In addition to the basic application requirements, applications for the removal of tress must include:
  • Property plat/site plan showing the location of tree(s) to be removed.
  • Detailed/complete explanation of reason for removal of each tree.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
25.11. Composting 
General Guidelines:
The following guidelines pertain to the installation/maintenance of compost piles/bins.
  • Compost bins must be located directly behind the residence.
  • Compost bins must be located and properly maintained so as not to be offensive to neighbors.
  • A maximum of one compost bin is permitted per lot.
  • Compost must be maintained in pre-fabricated compost bins with dimensions not to exceed 36 inches tall and 24 inches square.
  • Composting bins must be brown or black in color.
  • Compost bins must be maintained in good condition and shall only be used for grass clippings, leaves, plant material, and eggshells.
  • Discarding of meat, man-made packaging or other items otherwise considered to be trash into compost bins is prohibited.
 
Application Procedure:
In addition to the basic application requirements applications for the installation/maintenance of compost bins must include:
  • • Property plat/site plan showing the location of proposed compost bins.
  • • Detailed description of the compost bins including dimensions/size and color.
  • • Screening of the compost bins is required.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
26. PATIOS 
General Guidelines:
The following guidelines pertain to the alteration, reconstruction, and new construction of patios. For guidelines pertaining to screened porches, decks or porticos and porches, please refer to the appropriate section.
  • Patios shall be located in the rear yards.
  • Applications for patios in the side yard will be considered on a case-by-case basis.
  • Only flagstone, brick, concrete, river rock, slate, pea gravel imbedded in stone dust or similar construction materials shall be used.
  • The scale, location and design shall be compatible with the lot, house, and surroundings.
  • Applicants are responsible for ensuring all alterations, reconstruction or new construction of patios do not have an adverse impact on grade or other conditions, which may affect drainage.
  • The use of privacy screening and wing walls for patios may be used for creating privacy if consistent with the architectural style and design of the patio. Privacy screening and wing walls, which may not exceed 6 feet in height from the floor of the patio, may be considered when lattice, board on board, or an open style of screening is proposed.
  • Stone patio fireplaces are permitted on a case-by-case basis.
 
Application Procedure:
In addition to the basic application requirements, the application for patios must include:
  • Property plat/site plan showing the exact location and dimensions of the patio.
  • Materials to be used, including color. If using brick, it should match any brick on the house
  • Method of installation, including a description of any grading changes and resulting impact on adjacent properties or open space.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
27. STORAGE SHEDS 
General Guidelines:
The following guidelines pertain to the alteration, reconstruction, and new construction of storage sheds, as well to the installation of pre-fabricated storage sheds.
  • Storage sheds must be located behind the rear line or fence of the house.
  • Finish materials, colors and roofing of the shed must be the same as those used on the house.
  • Shed footprint on the ground will not exceed 144 square feet, with no single dimension exceeding 12 feet, unless approved by the ARB.
  • For guidelines pertaining to windows, doors and roofs please refer to the appropriate section.
  • Playhouses may not be used as or converted into storage sheds.
  • Storage sheds must conform to county standards and codes.
 
Application Procedure:
In addition to the basic application requirements, applications for storage sheds must include:
  • Property plat/site plan showing relationship of the structure to house and lot lines.
  • Description of materials and colors to be used on shed as well as those on the house.
  • Detailed architectural drawing of proposed structure including dimensions and all elevations.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
28. CHILDREN’S RECREATION AND PLAY EQUIPMENT 
General Guidelines:
The following guidelines pertain to permanent or semi-permanent play equipment, which constitutes a structure or is appurtenant to an existing structure, requires approval. Examples include sandboxes, playhouses, swing-sets, play-sets, etc. Play equipment must be located directly behind the house. Exceptions may be considered on a case-by-case basis if screened with evergreen plantings. Portable play equipment does not require approval but must be stored from view when not in use.
  • Equipment must be located directly behind the house.
  • Structures and equipment must be compatible with the lot in terms of size. The design and any visual screening are additional considerations in evaluations and may be required when there might be an adverse visual impact.
  • Equipment constructed of wood and left in natural color to weather is encouraged. Metal Play equipment is to be painted solid earth tone color(s).
  • Tarps and canopies may be solid in any color or can be three (3) primary colors, striped.
  • Playhouses must be of a natural wood color, painted earth tone colors or match the color scheme of the house. Playhouses must not exceed 25 square feet and not more than 6 feet in height. Only single door openings are permitted and opening must not exceed 20 inches in width and 48 inches in height.
  • Must not be used as or converted into storage sheds.
 
Application Procedure:
In addition to the basic application requirements, applications for children’s recreation and play equipment must include:
  • Detailed description of materials or manufacturer’s brochure, including exact dimensions of equipment
  • Proposed colors of tarps or canopies.
  • Property plat/site plan showing proposed location of equipment and relationship with respect to adjacent properties.
  • Landscaping screening plan, if required.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
29.1 BASKETBALL SETUPS 
Basketball backboard/rim may be attached to the rear or side of a house or garage. The use of clear Plexiglas backboards is encouraged, but backboards may be painted to match the siding or trim color of the structure to which it is attached. Backboards may be affixed to permanent semipermanent, or temporary freestanding poles (i.e., portable type setups) with the following stipulations:
  • Pole must be located a minimum of 12 feet from a side lot line, and a minimum of 15 feet from the front lot line.
  • Poles must be painted brown or black.
  • Temporary/portable basketball setups must be located on the homeowner’s property at all time.
  • No permanent court markings may be painted, or drawn or temporarily affixed to the playing surface, unless it is located behind the rear plane of the house and screened from adjacent homes.
  • Temporary chalk court markings are permitted.
  • The backboard, rim, pole and net must be maintained in good condition at all times, with no evidence of peeling paint or rust.
  • Basketball playing times will be in accordance with Prince William County guidelines.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
29.2 TRAMPOLINES 
  • Must be located directly behind the house at all times.
  • Maintained in good condition.
  • Must be secured with ground anchors.
  • Homeowners are encouraged to remove or disassemble trampolines during the off-season.
  • Application is required if trampoline exceeds 12’ in width or length.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R

This question deals only with whether or not to allow above-ground pools. Further suggested changes are in the following question.

NOTE: If this section is approved, the following section will automatically be approved.

******30. SWIMMING POOLS 
General Guidelines:
The following guidelines pertain to the alteration, reconstruction and new construction of swimming pools.
Swimming pools must conform to county codes and regulations.
  • Only permanent in-ground All swimming pools are permitted.
  • Pools must be located directly behind the rear of the house.
  • Pools must be no closer than 10 feet from property lines.
  • Pool and deck area must not exceed 30 percent of rear yard.
  • Pools must be fenced and screened. Lot line fencing must conform with all fencing guidelines.
  • Wire mesh must be attached to exterior of split-rail fencing. Gates shall open outwards from the pool and shall be self-closing and self-latching.
  • Screening is required for a non-lot line fence. Screening should be contiguous evergreen dense foliage around the perimeter of fence, except between pool and house and shall be within three (3) feet of the fence. Non-lot line fencing/screening must be at least 10 feet from property lines.
  • The use of privacy fencing/screening that does not exceed 6 feet in height for pools may be considered when lattice, board on board, or an open style of screening is proposed.
  • Pool filtration equipment must be shielded from adjacent properties through the use of landscaping. For guidelines pertaining to landscape screening, please refer to the section on Landscape Screening.
  • Pools must conform to Prince William County Codes and Standards.
Application Procedure:
In addition to the basic application requirements, applications for the installation of fences must include:
  • Full set of architectural plans. The plans must be scaled drawings showing all dimensions. Include materials to be used, color of pool and decking.
  • Property plat site plan showing relationship of pool to house and property lines with dimensions.
  • Fence plan showing relationship of fence to lot line and proposed swimming pools include description of materials and colors to be used.
  • Landscape plan, listing type of plants to be used, location and dimensions.
  • Construction plan indicating where excavated soil will be deposited and for how long, erection of erosion barriers, and maintenance of the street directly adjacent to the work site.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
This question deals with only the SCREENING of swimming pools - the other suggested changes were dealt with in the previous question.
 
NOTE: If the previous section is approved, this section will automatically be approved.
 
30. SWIMMING POOLS 
General Guidelines:
The following guidelines pertain to the alteration, reconstruction and new construction of swimming pools.
Swimming pools must conform to county codes and regulations.
  • Pools must be fenced and screened. Lot line fencing must conform with all fencing guidelines.
  • Wire mesh must be attached to exterior of split-rail fencing. Gates shall open outwards from the pool and shall be self-closing and self-latching.
  • Screening is required for a non-lot line all fences. Screening should be five (5) foot tall contiguous evergreen dense foliage around the perimeter of fence, except between pool and house and shall be within three (3) feet of the fence. Non-lot line fencing/screening must be at least 10 feet from property lines.
  • The use of privacy fencing/screening that does not exceed 6 feet in height for pools may be considered when lattice, board on board, or an open style of screening is proposed.
  • Pool filtration equipment must be shielded from adjacent properties through the use of landscaping. For guidelines pertaining to landscape screening, please refer to the section on Landscape Screening.
  • Pools must conform to Prince William County Codes and Standards.
 
Application Procedure:
In addition to the basic application requirements, applications for the installation of fences must include:
  • Full set of architectural plans. The plans must be scaled drawings showing all dimensions. Include materials to be used, color of pool and decking.
  • Property plat site plan showing relationship of pool to house and property lines with dimensions.
  • Fence plan showing relationship of fence to lot line and proposed swimming pools include description of materials and colors to be used.
  • Landscape plan, listing type of plants to be used, location and dimensions.
  • Construction plan indicating where excavated soil will be deposited and for how long, erection of erosion barriers, and maintenance of the street directly adjacent to the work site.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
31. ADDRESS NUMBERS 
General Guidelines:
The following guidelines pertain to the installation of new or replacement of existing house numbers on the home and street curbs.
  • Address numbers are required on all houses or mailboxes.
  • House numbers will be black or brass in color, and not more than 6 inches in height.
  • Homeowners will be responsible for removal of numbers incorrectly applied.
  • No application is required for replacement of numbers with similar size and color numbers, or when changing size or color of numbers as long as done so within the guidelines.
  • he approval of house number plaque/shields, which include information such as owner’s name and/or street name in addition to the house number, will be reviewed by the ARB on a case-by-case basis.
 
Application Procedure:
In addition to the basic application requirements, the application for the installation of house number plaques/shields must include:
  • Description and picture of the plaques/shields including size and color, which are limited to black or brass in color.
  • Front view of house showing proposed location of plaques/shields.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
37. DOGS, DOGHOUSES, DOG RUNS 
General Guidelines:
The following guidelines pertain to dogs, doghouses and dog runs located on the individual property.
  • Doghouses are prohibited.
  • Dog owners must abide by all Prince William County (PWC) laws.
  • Any unsocial dog behavior should be referred to PWC Animal Control.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
39. EXTERIOR DECORATIVE OBJECTS 
General Guidelines:
The following guidelines pertain to the installation of exterior decorative objects. With the exception of seasonal displays, approval is required for exterior decorative objects maintained in the front or side yards of the residence, whether natural or man-made. Objects will be evaluated in terms of their general appropriateness, size, color, location, compatibility with architectural and environmental design qualitiesand visual impact on neighbors and the surrounding area.
  • Exterior decorative objects that require approval include, but are not limited to bird houses, bird baths, statues of animals, sundials, sculptures, driftwood, decorative rocks, free standing poles of any type, and all items attached to approved structures including plaques.
  • Functional exterior objects such as planters, chairs, benches, tables, etc. Are considered exterior decorative objects and require approval if maintained in the front or side yard of the residence.
  • For fishponds, trellises, arbors, archways and pergolas please see the appropriate guidelines.
  • Jockeys, wagon wheels, flamingos and other similar objects are prohibited.
  • All seasonal displays may be set up 30 days prior to the holiday, and shall be removed within 30 days after the holiday.
  • Except for seasonal displays, objects with human features are prohibited. Exceptions may be considered on a case-by-case basis if screened with evergreen plantings.
  • All exterior decorative objects must be maintained in good appearance. Portable lawn furniture does not require approval but must be arranged in an orderly fashion and, unless located on a deck or patio behind the dwelling unit, stored from view when not in use.
  • Items are limited to three (3) in number.
  • Items are limited to a height of three (3) feet.
 
Application Procedure:
In addition to the basic application requirements, the application for exterior decorative objects must include:
  • Seasonal displays do not require an application.
  • Property plat/site plan showing the location of the exterior decorative objects in relation to the front and side yard of the residence.
  • Description and picture of the exterior decorative object including size and color.
  • Photograph, brochure/catalog photo, rendering or drawings of the exterior decorative objects are encouraged.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
42. HOT TUBS/SPAS 
General Guidelines:
The following guidelines pertain to exterior hot tubs or spas.
  • The hot tub or spa must be located behind the house and must blend with the exterior finish of the home, deck or patio to which it is connected or most closely related.
  • All county permits and codes must be complied with.
  • The architectural design, character, form, scale and proportion of the hot tub and spa will be harmonious and consistent with the design and character of the existing house and structure and adjacent houses.
  • For in-ground hot tubs/spas, please refer to the swimming pool guidelines.
 
Application Procedure:
In addition to the basic application requirements, the application for hot tubs/spas must include:
  • Property plat/site plan showing the location of the hot tub or spa in relation to the home, deck and/or patio.
  • Description and dimensions of screening and decking, if any, and landscaping plan if applicable.
  • If the mechanical unit is not self contained, details of the location and screening of the unit.
  • Manufacturer’s brochure or pictures/renderings including a detailed description of the hot tub or spa and its dimensions.
  • Must conform to all Prince William County standards and codes.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
44. MAILBOXES 
General Guidelines:
The following guidelines pertain to the replacement or installation of mailboxes.
  • Names and numbers may be mounted on the mailbox or wood post.
  • Mailboxes should be standard shapes (no novelty shapes).
 
Application Procedure:
Application is not required for Mailboxes as long as applicant complies with all of the guidelines above.
 
Appendix C to be removed.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
45. PATIO/PORCH FURNITURE AND BENCHES MAINTENANCE 
General Guidelines:
The following guidelines pertain to the maintenance of patio and porch furniture.
  • Seasonal patio, porch furniture and benches maintained on a front or side patio/porch shall be removed after winter season (December 22 through March 21).
  • Furniture and benches maintained in the rear of the residence are not required to be removed at the end of the season.
  • All furniture will be maintained in good appearance.
  • Portable furniture does not require approval but must be arranged in an orderly fashion, and unless located on a deck or patio behind the dwelling unit, stored from view when not in use.
  • For guidelines specifically pertaining to exterior decorative objectives, please refer to the section on Exterior Decorative Objectives.
 
Application Procedure:
Application is not required for Patio/Porch Furniture and Benches as long as applicant complies with all of the guidelines above.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
******49. SOLAR COLLECTORS 
General Guidelines:
Solar collectors are prohibited allowed on the back side of the roof, away from the street.
 
Application Procedure:
Do not apply. In addition to the basic application requirements, applications for solar collectors must include:
• Description of solar collector.
• Detailed architectural drawing of proposed position on the roof, including dimensions.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
50. STORAGE OF BOATS, TRAILERS, CAMPERS, MOBILE HOMES OR RECREATIONAL VEHICLES 
General Guidelines:
The following guidelines pertain to the storage of boats, trailers, campers, mobile homes or recreational and commercial vehicles on the homeowner’s property.
 
50.1 Recreational Vehicles
  • No recreational vehicle may be parked or stored in open view of residential property, residential streets, open space or other common area other than on a temporary and occasional basis (thirty (30) non-consecutive days or fewer per year). A recreational vehicle is defined as:
    • Any boat or boat trailer, canoe, jon-boat, paddle boat, jet skis, sailboats, catamarans, rafts or inflatables and the like.
    • Any motor home or other self-contained camper.
    • Any camper slip-ons where the camper backs are 12 inches or higher than the roof-line of the cab of the truck.
    • Any mobile home, trailer or fifth-wheel trailer.
    • Any pop-up camper/tent, trailer or other similar recreation oriented portable or transportable facility or conveyance.
    • Any other vehicle not defined above which could not normally or regularly be used for daily transportation, including dune buggies or non-operative automobile collections or other automotive equipment not licensed for use on the highways of Virginia.
 
50.2 Commercial Vehicles
For the purpose of these guidelines, the following vehicles shall be treated in the same manner as recreational vehicles:
  • Any vehicle that is included in a State Code or County Ordinance as being defined as commercial, except that a normal passenger vehicle used for commercial purposes but not modified or marked for commercial purposes may be permitted.
  • Any private or public school or church bus.
  • Any normal passenger vehicle used for commercial purposes but modified or marked for commercial purposes may be permitted on a case-by-case basis. See application procedure.
 
Application Procedure:
Do not apply unless it is a normal passenger vehicle used for commercial purposes but modified or marked for commercial purpose. In addition to the basic application requirements, the application must include:
  • Description and picture of the modification/markings on the normal passenger vehicle.
Yes, I approve of the above change to the BME ARB R&R
No, I do not approve of the above change to the BME ARB R&R
Thanks for your input!
{"name":"BRISTOW MANOR ESTATES PROPOSED RULES & REGULATIONS CHANGES Homeowners, Please review the following proposed changes to the Architectural Review Board (ARB) Rules & Regulations (R&R). The Board reviewed all proposed changes. Those that were already covered by local laws were removed, others were edited for clarity. Please note - many suggestions were removed because the current R&R allows them already – as noted in the application notes that say “case-by-case basis”. The Board wishes to make clear that the ARB is reasonable in those situations. Please make your case! You will notice that a few of the proposed changes are starred (******). Those changes are contingent on the Golf Course’s agreement. According to our HOA documents: “The Golf Course Owner is also entitled to review and approve or disapprove any exterior modifications to a Lot visible from the adjacent golf course.” (Bristow Manor Estates Information Brochure, Section IV) Please complete the survey by October 15, 2023. If homeowners choose not to respond to this survey as to the R&R changes, that will be recorded as a “NO” vote on all items. Any changes require 12 “YES” votes in order to be considered approved. According to our HOA Documents: “Without the approval of at least Fifty-one Percent of the Mortgagees and Owners of a majority of the Lots other than the Declarant, the Association shall not, by act or omission:…change, waive or abandon any scheme or regulation or enforcement thereof, pertaining to architectural design or exterior appearance or Upkeep of the Lots or Common Area…” (Declaration for Bristow Manor Estates, Article 14, Section 14.4(a)) Current R&R will be listed, with proposed changes in red. Strikethrough text means that text would be removed. If it is red and not struck through, it would be an addition to the R&R. The Board has approved the following process for R&R violations (taken from Declaration for Bristow Manor Estates, Article 12, Section 12.1(h) and (i)(1) and (2)): Homeowners will receive an email informing them of the violation, asking the homeowner to remedy the situation within 14 days. If the violation is not remedied, a certified letter will be sent, giving 14 more days to remedy the violation. Fines will be levied on the property - $10\/day until the violation is remedied. Fines will be paid within 30 days. Fines that are not paid will incur a lien on the homeowner’s property. ONLY ONE SURVEY RESPONSE PER PROPERTY WILL BE ACCEPTED.", "url":"https://www.supersurvey.com/QPREVIEW","txt":"Please enter your address, so we can keep track of all who have responded., Proposed changes include allowing above-ground pools, solar panels, painted brick, allowing black trim, and fence height changes, among others.   If you wish to approve or disapprove of ALL changes, please mark below. Please read through all the proposed changes before you decide., 8. DOORS - STORM\/SCREEN General Guidelines The following guidelines pertain to storm\/screen doors installed on the front or side planes of the house. The color of the doorframe must match the approved color of the entry door or the trim around the entry door. Beveled glass is permitted. Security, wrought iron, cross buck, self-storing, and storm doors with excessive kick plates, frames and ornamentation not permitted. On the rear of the residence self-storing doors are permitted.   Application Procedure: Application is not required for Storm\/Screen Door as long as applicant complies with all of the guidelines above.","img":"https://www.supersurvey.com/3012/images/ogquiz.png"}

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