Meeting Protocols

1) MS Teams follow-up from our last discussion - The “Do Not Disturb” status setting lets others know you are busy and blocks pop-up notifications. At the same time, people can still message you and you can read it later. While you are on Do Not Disturb, would you prefer that colleagues who want to relay a quick point of information or ask a short question either:

2) I have too many meetings.

3) I think that members of our team currently schedule meetings that are, on average:

4) I am open to the idea of transitioning to currently atypical meeting lengths to better support transition time / health breaks between meetings [e.g., 25 minute (instead of 30 minutes) and 50 minute (instead of 1 hour)].

5) I would like to have a dedicated half day during the week when EACS team members do not schedule meetings (e.g., Friday afternoon meeting “black-out” period).

6) When I am the organizer of a meeting, I use Outlook “scheduling” to verify availability of colleagues to select the best time.

7) When I am the organizer of a meeting, I use the various Outlook invite features to indicate the role/expectation for participants (i.e., “To”, expected to be active participants; “Optional”, up to the invitee to decide if the want/need to attend; “FYI”, shared for awareness only).

8) What, in your view, are the top three factors for a successful meeting (click only three):

9) During a meeting when I’d like to ask a question or contribute, I am most comfortable using the:

10) If I’m leading a meeting, I find having to monitor the chat for questions or comments distracting / challenging.