EPP Presentation

An illustration of a diverse group of students collaborating in an academic setting, with elements representing EESTEC events such as workshops and exchanges.

EESTEC Events Quiz

Test your knowledge about EESTEC events with this engaging quiz! Discover how well you know the rules, requirements, and best practices for organizing successful events. Perfect for participants and organizers alike.

Check your understanding of event protocols
Learn about the responsibilities of organizing branches
Prepare yourself for upcoming events

15 Questions4 MinutesCreated by PlanningCoach42

EESTEC Events are important because…

They bring money to our pockets

They support the mission of EESTEC

It’s the Unique Selling Point of EESTEC

They support our values

An event has to be announced to all branches

At least 6 weeks before the beginning of the event.

At least 8 weeks before the beginning of the event.

At least 10 weeks before the beginning of the event.

At least 12 weeks before the beginning of the event.

The organising branch must provide

Accommodation

Transportation to the branch

3 meals per day (one of which must be a hot dish)

Alcohol

The participant list first must be announced to all branches

At least 3 weeks before the beginning of the event

At least 4 weeks before the beginning of the event

At least 6 weeks before the beginning of the event

At least 8 weeks before the beginning of the event

What do you need to do at least 4 months before the event?

Announce it to the official CP communication channels

Send a mail to the Board about it

Fill the Event Planning Report

Assemble your Organising Committee

When you announce your event, you need to include

A thoroughly explained description of the academic aspect of the event

The address of the accommodation and how to get there

A list of all the sessions just by their title

The activities that they will do

What should be done with the Participants’ list of Workshops/Exchanges/Soft Skills Workshops?

First send to applicants to confirm and then to the Contact Persons

First post them on social media in order the Contact Persons to see it

First send to all Contact Persons before contacting the participants

Accept them without asking their respective Contact Person

What kind of exception can be made when we select participants?

The participant has been in more than 3 events this year

The gender balance of all the participants

The academic knowledge of the participants

If the participants has been banned from events for any reason

The organisers should provide the participants with the necessary information

When they announce the event

At least 7 days before the event

At least 1 months before the event

At least 3 days before the event

If you have mixed rooms or communal showers in the accommodation, you need to

Don’t tell them and laugh with their reactions when they find out

You need to provide also the option of another accommodation without these

Inform the participants beforehand and respect their needs

Put cameras in each room and shower

People who are accepted in an event

Must confirm their participation within 24 hours after being informed

Must confirm their participation within 48 hours after being informed

Must confirm their participation within 3 days after being informed

Must confirm their participation within 5 days after being informed

Before the event, the participants need to

Fill the form with arrival and departure information

Have an international health insurance

Have a travel insurance

Express their special food needs at least 7 days before the event

In which EESTEC events can the OC ask for a participation fee?

Exchanges

IMWs

Exclusive Workshops

Project Events

Which EESTEC events require the agreement of the Board in order for a branch to organise them?

Soft Skills Workshops

Exclusive Workshops

Advanced Skills Workshops

Workshops

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