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Top 10 Microsoft Forms Alternatives in 2025

Discover better form builders with neutral comparisons, pricing sources, and buyer-helpful FAQs

In this article

  1. Cheat Sheet Summary
  2. Introduction
  3. Methodology
  4. SuperSurvey
  5. SurveyMonkey
  6. Google Forms
  7. Jotform
  8. Typeform
  9. Formstack
  10. Qualtrics
  11. Zoho Survey
  12. SurveySparrow
  13. Wufoo
  14. Comparison Table
  15. FAQs
  16. References
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2-Minute Cheat Sheet

  1. Best overall balance: SuperSurvey — fast setup with AI-assisted authoring and broad question types; good all-purpose upgrade from Forms.
  2. Free & simple: Google Forms — free with a Google account; quick collaboration via Sheets.
  3. Research depth: Qualtrics — advanced logic/analytics for large programs and academia/enterprise.
  4. Conversational UX: Typeform — one-question-at-a-time experience for short, engaging flows.
  5. Workflow & approvals: Formstack — forms tied to business processes and e-signatures.
  6. Budget SME choice: Zoho Survey — multilingual, CRM ties; approachable pricing.
  7. Website payments: Jotform — templates, widgets, and integrated payments.
Abstract layered illustration of a survey form interface with fields and toggles

Microsoft Forms: strengths, limits, and when to switch

Microsoft Forms is included with many Microsoft 365 plans and is effective for quick polls, quizzes, and basic surveys—especially inside an organization. It offers built-in analytics and Excel export, with documented limits such as up to 5 million responses per form for work/school tenants (personal accounts are lower).[MS-1]

Teams move to alternatives when they need: richer question types and logic, deeper branding, integrated payments, offline/mobile fieldwork, or HIPAA/SSO/GDPR-oriented deployments. Below we compare 10 options neutrally by features, “who it’s for,” and pricing sources. If you’re designing your next instrument, see our guides on how to make a survey, choosing multiple-choice formats, or using rating scales well.

How we evaluated alternatives

  • What we measured: plan availability, free tiers/trials, logic & question types, integrations, compliance (HIPAA/GDPR/SSO), and workflow/offline options.
  • Sources: official pricing/features pages and product docs; reputable overviews (all cited). We align with ethical guidance from AAPOR and ICC/ESOMAR for responsible survey practice.
  • Pricing verified: September 2025 (see per-tool “Source” and table).
  • Updates: We review vendor pages periodically; details may change—verify on the source before purchase.

1. Microsoft Forms vs SuperSurvey

What it is: A full-featured survey maker with AI-assisted drafting, broad question types, logic/piping, and analytics. Suitable for customer, employee, and research-style studies.

  • Pros: Quick starts via AI prompts; flexible theming; logic and piping; exports; templates; response quality controls.
  • Cons: Cloud-hosted only; some advanced options may require higher plans.
  • Who it’s for: Teams upgrading from Forms who want faster design and more control across CX/EX, education, and research. See also survey help and market research surveys.

Source: supersurvey.com/pricing.

2. Microsoft Forms vs SurveyMonkey

What it is: Widely used survey platform with extensive question types, templates, and analysis on paid plans.

  • Pros: Broad question library and logic; exports; templates; enterprise controls/SSO.
  • Cons: Free tier is limited; advanced features and multi-user admin require paid plans.
  • Who it’s for: General-purpose feedback, CX/EX, and research projects needing more depth than Forms.

Source: surveymonkey.com/pricing · plan details.

3. Microsoft Forms vs Google Forms

What it is: Free form builder tied to Google accounts and Google Workspace; strong for simple, collaborative data capture.

  • Pros: Free to start; real-time collaboration; Sheets integration.
  • Cons: Limited branding/logic and fewer advanced question types without add-ons.
  • Who it’s for: Classrooms, clubs, and internal signup/feedback where speed and zero cost matter.

Source: workspace.google.com/products/forms/.

4. Microsoft Forms vs Jotform

What it is: Highly customizable form builder with widgets, payments, and large template library.

  • Pros: Payments and file uploads; many templates; broad integrations.
  • Cons: Usage limits by plan; advanced branding/custom domain on higher tiers.
  • Who it’s for: Registrations, order/donation forms, and embedded website forms.

Source: jotform.com/pricing.

5. Microsoft Forms vs Typeform

What it is: One-question-at-a-time “conversational” forms built for short, engaging flows.

  • Pros: Polished design; logic jumps; good for lead capture and short surveys.
  • Cons: Response quotas by plan; less suited to long/complex instruments.
  • Who it’s for: Marketing and product feedback where UX and completion rates are priorities.

Source: typeform.com/pricing.

6. Microsoft Forms vs Formstack

What it is: Forms plus workflows, documents, and e-sign—built to integrate with business processes.

  • Pros: Approvals and workflow; e-signatures; HIPAA options; Salesforce/CRM ties.
  • Cons: Primarily paid; broader feature set adds learning curve.
  • Who it’s for: Operations/IT/HR teams needing forms that trigger downstream actions.

Source: formstack.com/pricing.

7. Microsoft Forms vs Qualtrics

What it is: Enterprise research & experience management platform with advanced survey/analytics.

  • Pros: Complex logic/flow; dashboards; distribution & panel tools; enterprise compliance.
  • Cons: Higher cost; requires onboarding for full value.
  • Who it’s for: Large CX/EX programs, academia, and regulated industries.

Source: qualtrics.com/pricing · buy online.

8. Microsoft Forms vs Zoho Survey

What it is: Survey tool in the Zoho ecosystem with multilingual surveys and CRM/Analytics links.

  • Pros: Approachable pricing; multilingual; native Zoho integrations.
  • Cons: Fewer visual themes than design-led tools; advanced white-labeling on higher tiers.
  • Who it’s for: SMBs—especially Zoho users—needing affordable survey capabilities.

Source: zoho.com/survey/pricing.html.

9. Microsoft Forms vs SurveySparrow

What it is: Chat-style or traditional surveys with automations and recurring pulses.

  • Pros: Conversational mode; automations; integrations; usage-based options.
  • Cons: Free plan limits; some features on higher tiers.
  • Who it’s for: Teams prioritizing respondent engagement for CX/EX feedback.

Source: surveysparrow.com/pricing · usage-based model.

10. Microsoft Forms vs Wufoo

What it is: Long-standing form builder for embedded website forms with simple logic and payments.

  • Pros: Quick to learn; file uploads and payments; website embeds.
  • Cons: Older UI; plan quotas; fewer advanced analytics than survey-focused tools.
  • Who it’s for: Simple website forms, small orgs, and event RSVPs.

Source: wufoo.com/pricing.

Comparison diagram showing multiple survey tools aligned on features like logic, integrations, and compliance

Survey Tools Comparison Table

Pricing verified: September 2025. Figures and plan names change—treat “Starting price” as indicative and confirm on the linked source.

Tool Starting price* Free plan Trial Standout features Key integrations Compliance (HIPAA/GDPR/SSO) Offline / Open-source Best for Source
SuperSurvey Varies by plan Yes (see site) Yes AI-assisted authoring; logic/piping; templates Sheets, Excel, webhooks (varies) GDPR; SSO options vary — General use beyond Forms Pricing
SurveyMonkey Varies by plan Yes (limited) Yes Advanced logic; templates; analysis Salesforce, Slack, Mailchimp GDPR; HIPAA (Enterprise); SSO — General surveys & CX/EX Pricing
Google Forms Free (with Google account) Yes Workspace trial Real-time collaboration; Sheets link Google Workspace apps GDPR (Workspace); SSO via Workspace Add-ons; no native offline Free internal forms Forms
Jotform Varies by plan Yes Yes Payments; widgets; file uploads Stripe/PayPal; Google Sheets; CRMs GDPR; HIPAA (Enterprise) Mobile offline app Payments & website embeds Pricing
Typeform Varies by plan Yes (limited) Yes Conversational UX; logic jumps HubSpot, Slack, Sheets GDPR; SSO (Enterprise) — Short, engaging flows Pricing
Formstack Varies by plan No (trial only) Yes Workflows, e-sign, docs Salesforce, HubSpot, PayPal HIPAA options; SSO; GDPR — Operational forms/approvals Pricing
Qualtrics From ~$420/mo (online offer) No Varies Advanced logic; dashboards; distribution CRMs, analytics, APIs Enterprise suites; SSO; GDPR; HIPAA (select) — Enterprise & academia Buy online
Zoho Survey Varies by plan Yes Yes Multilingual; piping; CRM ties Zoho suite; Google Sheets GDPR; SSO via Zoho One — SMBs, Zoho users Pricing
SurveySparrow Varies by plan Free trial Yes (14-day) Chat surveys; automations Slack, Intercom, Zapier GDPR; SSO on higher tiers — Engagement-focused teams Pricing
Wufoo From ~$16.25/mo (annual) Yes (limited) Yes Embeds; payments; uploads Stripe, PayPal; Zapier GDPR; SSO (via SM Enterprise) — Simple site forms Pricing

*Complex pricing varies by seats/quotas/features; verify on vendor site before purchase.

Standards & ethics: For fair, transparent surveys, see the AAPOR Code, the ICC/ESOMAR Code, and OECD recommendations for measuring social constructs.

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Answers reflect current vendor pages at review time; always confirm the latest terms on the linked sources.

1. Why pick an alternative to Microsoft Forms?

Alternatives add advanced logic, branding, integrations (e.g., CRM), payments, and enterprise controls. Forms is efficient for basics; switch when you need deeper customization, analysis, or workflow.

2. What’s the best free Microsoft Forms alternative?

Google Forms is the most comparable no-cost option (with Sheets integration). Several tools offer free tiers with limits; check each pricing page for current caps.

3. Do these tools work with Microsoft 365 and Teams?

Yes. You can share links in Teams; some vendors provide connectors or use Power Automate/Zapier to route responses into Excel/SharePoint or post channel alerts.

4. Which alternatives support HIPAA, SSO, or GDPR compliance?

Enterprise-oriented tools (e.g., Qualtrics, Formstack, SurveyMonkey Enterprise, Jotform Enterprise, Zoho in certain suites) advertise HIPAA/SSO options and GDPR alignment. Confirm the exact plan and BAA where needed.

5. Can I collect payments directly in a form?

Yes—Jotform, Wufoo, Typeform, and Formstack offer integrated payments (gateway varies by vendor/plan). Microsoft Forms does not support native payments.

6. How do response limits compare?

Microsoft Forms documents a high cap (work/school tenants). Most alternatives tie quotas to plan level; check pricing pages for monthly/total response allowances.

7. Can I migrate an existing Microsoft Form?

There’s no one-click importer across vendors. Most users rebuild forms and export historical responses to CSV/Excel; some enterprise tools allow importing legacy data.

8. Which is easiest for non-technical users?

For simplicity: Google Forms, Wufoo, and basic SurveyMonkey tiers are straightforward. Typeform is also easy for short forms. Most tools offer templates to start quickly.

References

  1. Microsoft Forms limits: support.microsoft.com.
  2. Microsoft Forms service description: learn.microsoft.com.
  3. SurveyMonkey pricing: surveymonkey.com/pricing.
  4. Google Forms product: workspace.google.com/products/forms.
  5. Typeform pricing: typeform.com/pricing.
  6. Jotform pricing: jotform.com/pricing.
  7. Formstack pricing: formstack.com/pricing.
  8. Qualtrics pricing & online offer: qualtrics.com/pricing · qualtrics.com/buy-online.
  9. Zoho Survey pricing: zoho.com/survey/pricing.html.
  10. SurveySparrow pricing: surveysparrow.com/pricing.
  11. Wufoo pricing: wufoo.com/pricing.
  12. AAPOR Code of Professional Ethics & Practices: aapor.org.
  13. ICC/ESOMAR International Code: iccwbo.org.
  14. OECD Guidelines on Measuring Trust: oecd.org.
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